• Introduction
• Functionality
• Vendor Summaries
• Compare Products
• Software Aspects
• General CMMS Vendor/Package Information
• Implementation
• Integration
• Multi-site Support
• Global Attributes
• Security and Data Integrity
• User Interface
• Look-ups and Searches
• Data Entry
• Help Features
• Workflow and Business Logic
• Analysis and Reporting
• Work Order Control
• Preventive and Condition-Based Maintenance
• Safety
• Priorities
• Planning and Scheduling
• Inventory Control and Purchasing
• Budgeting and Cost Reporting
• Equipment History
• Mobile Technology
• HR Management
• Fleet Maintenance
• Infrastructure Maintenance
• Service and Technology Asset Management
• Calibration
• Engineering Design to Maintenance
• Sustainability
• Other Specialized Modules

Security and Data Integrity

41. Is there security access, such as through password protection, for the following? a. Login Yes No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important b. Modules Yes No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important c. Menu items Yes No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important d. Screens Yes No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important e. Tabs Yes No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important f. Hotkey links Yes No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important g. Field Yes No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important h. Data level (e.g., limiting access to PO's that reference a given account number) Yes No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

42. Can a user with administrator rights create and select security profiles, that can then be applied to individuals or groups? Yes Yes, but can only be applied to groups not individuals (or vice versa) No profiles feature available Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

43. Can you set up different rights for the same person in each of two or more organizations? Yes No, but an individual can have rights in more than 1 organization, but rights are the same No, an individual can only be set up in one organization No, the CMMS supports only one organization Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

44. Can the CMMS block a user from undertaking the following tasks anywhere in the database: Any combo of add/change/delete capability can be prevented for all areas of the program Any combo of add/change/delete capability can be prevented for some areas of the program Some add/change/delete records for some areas of the program Limited capability Cannot block a given user from add, change or deleting a record Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

45. Does the CMMS provide a way for an administrator to easily set up profiles and individual security rights (eg,, wizard to navigate administrator around the application in setup mode, pointing to fields, menu items, etc. whose security level can be changed)? Yes Some Limited Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

46. Is there an audit trail capability allowing users to track a. Log in/out activity Yes - all Limited No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important b. Changes to all databases Yes - all Limited No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important c. Keystrokes Yes - all Limited No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

47. Is there error-checking capability for: a. Format (e.g., part # must be 5 numeric digits starting with an alpha character)? Comprehensive (e.g., user-defined & equation-based) Some Limited (i.e., primarily date fields) Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important b. Range (e.g., equipment code ranges from 1500 to 3000)? Comprehensive (e.g., user-defined & equation-based) Some Limited (i.e., primarily date fields) Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important c. Logic (e.g., wrong engine on vehicle, too many or not enough pumps in a given piece of equipment)? Comprehensive (e.g., user-defined & equation-based) Some Limited (i.e., a few pre-defined checks) Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

48. Are error or other messages comprehensive, easy to understand, and suggest solutions? Yes, comprehensive messages (e.g., provides description, explanation, troubleshooting suggestions or wizard) Yes, somewhat detailed messages Simple messages only Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

49. Are error, warning and other messages customizable by the user? Yes, all messages Some No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

50. Are there audible warnings that can be turned off by the user? Yes Yes, but they cannot be turned off by the user No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

51. Is the system compliant with FDA’s 21 CFR Part 11 Rule on electronic records and signatures including: a. Electronic signature for closing a work order (no further add/change/delete allowed once signed) Yes Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important b. Electronic signature for approving a purchase order (no further add/change/delete allowed once signed) Yes Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important c. Electronic signature for generating a service request (no further add/change/delete allowed once signed) Yes Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important d. Electronic signature extended to mobile technology such as PDA device Yes Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important e. Electronic signature validated with user ID and password Yes Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important f. Electronic signature can be validated with biometric device Yes Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important g. Electronic 'unsign' possible with valid user ID and password, and reason for unlocking provided Yes Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important h. Electronic record of signing and 'unsigning' plus comments Yes Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

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