• Introduction
• Functionality
• Vendor Summaries
• Compare Products
• Software Aspects
• General CMMS Vendor/Package Information
• Implementation
• Integration
• Multi-site Support
• Global Attributes
• Security and Data Integrity
• User Interface
• Look-ups and Searches
• Data Entry
• Help Features
• Workflow and Business Logic
• Analysis and Reporting
• Work Order Control
• Preventive and Condition-Based Maintenance
• Safety
• Priorities
• Planning and Scheduling
• Inventory Control and Purchasing
• Budgeting and Cost Reporting
• Equipment History
• Mobile Technology
• HR Management
• Fleet Maintenance
• Infrastructure Maintenance
• Service and Technology Asset Management
• Calibration
• Engineering Design to Maintenance
• Sustainability
• Other Specialized Modules

Budgeting and Cost Reporting

194. Can you budget and track actual maintenance costs against budget? Yes, at a detailed level (down to the G/L account code) Yes, but at a macro level only No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

195. Does the CMMS directly integrate actual, planned and budgeted dollars and hours from the budgeting module, with estimated, planned and actual hours and dollars on job plans, work orders, and projects, at a detailed level and for the overall work program? Comprehensive (ie, total work program planned hrs/$ from job plans, using use-based maintenance standards and estimates for fail-based and condition-based maintenance, all synched and compared with budget and actuals; drill-down from work program level to projects, job plans, or work orders, in order to provide total project/work order/job plan hrs or cost; hrs or cost reported at any level within the work breakdown structure; hrs/cost breakdown by the following attributes: internal and external labour, internal and external materials including catalogue and non-catalogue, internal and external special tools and heavy equipment, general overhead as % of labour, and multiple company-specific overhead categories such as taxes, benefits, incentives) Most Some Configurable No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

196. Can you perform 'what-if' analysis on the budget? Comprehensive (ie, by generating work orders or preparing a work plan in simulation mode, with an opportunity to accept or reject results of the simulation, in order to understand the consequence of changes to planned hours/costs, estimates, and budget, for use-based, condition-based and fail-based maintenance job plans, projects or work orders; simulate for KPI’s like maintenance $/units produced; simulate and observe results of changes to maintenance policy changes, job plan or task frequency, substituting internal for external labour or vice versa, excluding job plans or tasks, task duration changes, resource requirements, and rate changes for a user-defined period) Most Some Configurable No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

197. Is activity-based-costing (ABC) fully integrated into the CMMS? Yes, comprehensive ABC built into the CMMS Yes, simple ABC No, ABC available through third-party package only N/A Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

198. Does the CMMS handle 'cradle to grave' asset lifecycle accounting? Comprehensive (i.e., covers all aspects of accounting for the asset, from the original decision to replace versus repair an asset, developing the business case, acquiring the asset, deploying it, and then maintaining the asset internally and/or externally, through to calibration and testing, redeployment, retirement and disposal) Some Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

199. Can you track and roll up 'parent' and 'child' year-to-date and lifetime costs within the equipment hierarchy? Yes Yes, but year-to-date only Yes, but lifetime only Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

200. Can you track equipment costs by user-defined statistics (e.g., cost per ton produced, cost per mile)? Yes Yes, with 3rd party integration Yes, but not user-defined No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

201. Can you track and summarize work order and project costs broken down by labor, material, contract, etc., and comparing each for the following: a. Original estimate Yes Yes, but work order costs only Yes, but project costs only Configurable No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important b. Revised estimate (i.e., after changes approved) Yes Yes, but work order costs only Yes, but project costs only Configurable No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important c. Committed (i.e., scheduled but no time charged yet, or no material yet received) Yes Yes, but work order costs only Yes, but project costs only Configurable No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important d. Accrued (i.e., goods/service received but not yet invoiced) Yes Yes, but work order costs only Yes, but project costs only Configurable No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important e. Actual (i.e., after invoice paid) Yes Yes, but work order costs only Yes, but project costs only Configurable No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

202. Does the CMMS support encumbrance accounting (i.e., improved budgetary control by reserving funds at the point at which a commitment is made, to ensure that there will be funds available when payment is due)? Comprehensive (i.e., full encumbrance accounting including PO's recorded as an encumbrance/reserve against a cost centre and relieved when an invoice referencing that PO# is processed; reporting on budget vs commitments vs expenditures; optional blocking of PO processing when PO amount exceeds budget minus commitments minus expenditures; integrated with G/L) Some Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

203. Does the CMMS support regulatory accounting and reporting (e.g., Federal Energy Regulatory Commission - FERC, Public Utility Commission - PUC, Federal Communications Commission - FCC, Rural Utilities Service - RUS)? Comprehensive (i.e., creation of separate regulatory account numbers, correlations to Work in Progress and Overhead Accounts, automatic handling of allocations, creation of regulatory reports per standards) Some Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

204. Does the CMMS provide job estimating capability (e.g., handling compatible units and assemblies, job standards)? Comprehensive (i.e., configurator allowing building of compatible units from parts/equipment/labor, and assemblies from compatible units; costing of compatible units and assemblies through integration with the work order system and inventory control modules; accommodation of cost variations such as intended function of the unit, degree of difficulty in doing the work, etc.; reconciliation of costs comparing 'as planned' vs 'as built' parts usage; integration with regulatory accounting) Some Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

205. Does the estimating functionality allow sophisticated work design? Comprehensive (ie, estimate can be created, reviewed and approved without a work order; can compare multiple estimates for a single job; can assign estimate to a work order; can set up a workflow to ensure permits and other requirements are completed prior to start of work; can optionally use compatible units as a way to identify material, labor and equipment costs; can show other costs such as permit to excavate, right of way, and contractor bids; can display all costs on one screen as develop optimal estimate) Some Configurable 3rd party No Rank the importance of this attribute: Very Important Important Somewhat Important Slightly Important Not Important

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